Inside eProductivity Blog Home Page

In addition to filing an email into a folder, eProductivity can be configured to allow you to file an email into an external database. This has the added benefit of getting inactive messages out of your mail file which should make your Notes administrator happy.

eProductivity enthusiast, Paul Gardner, has just written about how uses the external filing features of eProductivity to streamline his filing and reduce the size of his email database in one easy step!

Link: Archiving E-mail with eProductivity

Many users of eProductivity use ActiveWords to help them get things done with Lotus Notes. Buzz Bruggeman recently posted this informative video which shows you ways to make ActiveWords work for you.

While not specifically about using ActiveWords with eProductivity, this video covers the many things that you can do with ActiveWords.

Watch: ActiveWords Screencast

Learn: ActiveWords with eProductivty

Install: How to download, iInstall and use ActiveWords with eProductivity

We recently held two free drawings for GTD Productivity software valued at over $2,000!

We invited everyone to download and explore eProductivity for IBM Lotus Notes. Everyone that did, got their name entered in the drawing. For those people that took the time to send us their feedback, we entered their name a second time. No purchase was required.

We met many interesting people as a result and it was a great way for people to experience the productive benefits of eProductivity and have fun, too.

Six names were selected in each of two separate drawings held on June 2, and June 15, 2009.

Here are the names of the winners:

Continue Reading "GTD Productivity Software Winners Announced!" »

We enjoy reading the blogs of enthusiastic eProductivity users. Here are some eProductivity blog posts. If you know of a blog that is not included this list, please let us know and we will add it.

Update: Page has been moved here.

We're giving away licenses and subscriptions to some of our favorite GTD productivity software.

Inspired by this week's GTD with Lotus Notes podcast with GTD Coach, Kelly Forrister, we've decided to take a short break from showing people how to get more done and held a drawing to equip them with a way to get more done.

Here are some of  the software applications we're giving away:

• ActiveWords
• GyroQ
• eProductivity (of course!)

Why are we doing this? Because we know that you like cool productivity tools as much as we do. And because when people try out eProductivity, they quickly understand the benefits.

In just over a week, we will hold a drawing for free GTD & productivity software. The drawing will be Monday, June 15, 2009. That's only 10 days away, so hurry and enter.

Help us spread the word. Do you blog or Tweet? Do you think this offer would be of interest to your friends? You know what to do. (Thanks!)

We wish you the best of luck in the drawing!

In her recent GTD Times blog entry: The Perfect List Manager, GTD Coach Kelly Forrister shared that one of the most common questions she gets asked is, “Which tool should I use for my GTD lists?” 

Kelly explains that while the GTD methodology is platform agnostic; there are a variety of tools that people can choose from to help them manage their workflow.  Some people prefer to use stand-alone GTD tools while others choose to use products like the NetCentrics GTD Add-in for Outlook or eProductivity for IBM Lotus Notes that integrate with their current email and collaboration systems. Some tools are certainly more conducive to GTD than others, but among the ones that work well, it always comes down to functionality and personal preference.

The David Allen Company has been using Lotus Notes as their collaboration platform since 1993 and David Allen and many of the GTD coaches and staff also use eProductivity as their GTD implementation tool of choice.

Kelly recently invited me to talk with her about what makes eProductivity so functional for people that use Lotus Notes. You've heard me share that David Allen says that "eProductivity is the ultimate GTD implementation tool for Lotus Notes." In today's podcast, you'll learn a few of the reasons why.

I originally thought we would talk specifically about software features but the podcast ended up covering much more. I got to share some of the design philosophy and underlying features and principles that make eProductivity David Allen's recommended GTD solution for people that use Lotus Notes. Even if you are not a Lotus Notes user, you're sure to find value as we discuss the key features that make for an excellent GTD tool.

Podcast Description: GTD Coach Kelly Forrister and eProductivity Specialist Eric Mack discuss what makes an excellent GTD Implementation tool. Kelly describes the features of eProductivity that she and David Allen find most useful.

Session Notes:

00 Introduction: Which GTD tool does David Allen use?
06 Lotus Notes: Nothing comes close for collaboration
09 Anyone can buy and use Lotus Notes
11 Eric explains the extraordinary features of Lotus Notes
17 The special sauce of eProductivity: extensive linking
18 The importance of simple reinforcements, e.g happy face/sad face
22 Is it better to learn GTD first or learn the software and then GTD?
27 E-mails linked to projects & actions remain fully usable as e-mails
28 Intelligent breadcrumbs available everywhere
29 Cut & paste is not productive; Eric hasn't used cut & paste in 2 yrs!
30 David Allen uses ActiveWords to control Lotus Notes/eProductivity
32 What about linking projects and actions on a mobile device?
34 Getting started with eProductivity - simply download, open, and go...
35 The Weekly Review Coach - helps you keep your system current
38 eProductivity is a complete GTD implementation tool

Listen Now

Special Offer:
Listen carefully: there’s a free trial and on the podcast and an offer of $100 off to the first 50 people that respond by June 15. (Listen for details in the podcast.)

Related Links:

• eProductivity Screen Shots
• eProductivity Weekly Review Coach
• eProductivity Web Site (Videos, features, etc.)
• Get Started with eProductivity
  (Free evaluation software. Simply download, open the file, and explore. Nothing to install.)

Update: I've decided to set up a free drawing for eProductivity, ActiveWords, and GyroQ - the three tools that I use to improve my productivity with Lotus Notes. See here for details.

We receive many requests from people who have learned about Lotus Notes for the first time, either as a result of David Allen's mention of Notes at the Office 2.0 Conference, a public GTD seminar, or podcast or as a result of learning about eProductivity. They usually contact us to ask if individuals can purchase Lotus Notes (yes) and if it is possible to evaluate Lotus Notes for free (yes).

Unfortunately, as many people have learned, the IBM web site can be an overwhelming experience for an individual user that simply wants to download and try or buy Lotus Notes. Here's some information which you may find helpful:



How to experience Lotus Notes for free:
You can evaluate Lotus Notes for free, with the Lotus Notes 90-day Test Drive.

Lotus Notes Product Manager, Dwight Morse, recently posted a detailed tutorial that explains how to use Lotus Notes to retrieve your personal email (e.g. from a hosted account.) Dwight provides detailed screen shots for each step. If you are a first-time user of Lotus Notes and you want to use Notes as your personal information management system, I think you will find this tutorial helpful.

When you are ready to purchase Lotus Notes:
When you are ready to purchase Lotus Notes, choose the license for "IBM Lotus Notes with Collaboration Authorized User License + SW Subscription & Support 12 Months (D5CS2LL)."

Visit the Lotus Notes Product Page and look in the right colum under the green button that says "View US prices & buy".  If you are outside of the United States, use the "Choose your country" link below the green button.

For those of you in the U.S., here is a direct link to the U.S. Pricing & Purchasing Options.

Note: To experience the full features of Lotus Notes, select the "IBM Lotus Notes with Collaboration Authorized User License"

Winner: Richard Smith
eProductivity Professional License

Winner: Cameron Weibe
ActiveWords Software

Winner: John Smart
GyroQ Software

Winner: Eric March
9-Month eProductivity Subscription

Winner: Don Martindale
6-Month eProductivity Subscription

Winner: Stephen vanderMerwe
3-Month eProductivity Subscription

Congratulations to all of our winners!
Please contact eProductivity within 7 business days to claim your prize.

We will have one more drawing on Monday, June 15, 2009

Evaluate eProductivity & enter the drawing for your chance to win:

• eProductivity, Pro Edition
• ActiveWords and GyroQ
• a 3, 6, or 9 month  eProductivity Subscription

Terms & conditions of the free eProductivity software evaluation drawing may be found here.